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Administration Manager

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Brief description :

Key Responsibilities


  • Administration and Liaising
  • Housekeeping and Facility Management
  • Travel, Transport and Logistics management
  • Vendor Management
  • Regulatory compliance
General Administration
  • Maintaining effective office administration for better coordination in the office premises
  • Handling all the activities of housekeeping, security and other office maintenance etc.
  • Distributing the identity cards to the employees for proper mobility within the office premises
  • Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations
  • Segregating duties and allocating them to the Housing keeping employee for its timely completion
  • Competently preparing SOP for various Administration functions in compliance to company policies
  • Purchasing the stationary and gift items for the office staff for proper inventory control Arranging conferences, seminars, parties and annual get together at the office
  • Organizing for security guards for office premises.
Facility Management
  • Handling complete Facilities (Stationary) and infrastructure set up including repair & maintenance
  • Asset Management, maintaining an inventory & keeping a proper record of an asset
  • Responsible for the housekeeping and handling the manpower for the result oriented target
  • Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency
  • Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities

Procurement and Vendor Management

  • Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure
  • Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management
  • Evaluating suppliers' performance and ongoing compliance in accordance with the defined parameters
  • Coordinating with the vendors for the negotiations and quality checks of the products procured for the office.
  • Monitoring the function of security officers
  • Conducting a security survey of the site with respect to manpower deployment and gadgets etc.
  • Liaising with Government department such as registering authorities for registration of lease agreements on behalf of the company
  • Liaising with telephone agencies for timely restoration of telephone lines in case of breakdown
  • Liaising with electricity department, municipal department, etc. for smooth services
  • Liaising with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc.
  • Providing support to company advocates relating to court cases.
Travel, Transport and Logistics
  • Ticketing and Booking
  • Scheduling, Monitoring and maintenance of company vehicles

Preferred skills

Professional and Personal Requirements

  • Degree in office/business administration or equivalent experience
  • Proven experience with 6 to 7 exp in office administration and minimum 3 yrs as administration manager · In-depth understanding of office management procedures and departmental and legal policies
  • Familiarity with financial and facilities management principles
  • Proficient in English language and use of MS Office and other office tools/software
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • Organisational and team building skills

22nd & 23rd March Register